AFS Directory –
General Usage Guideline
System Goal: AFS Directory becomes a central repository for storing AFS Staffs and Key Volunteers contact information in case of emergency or day-to-day operation.
Who can access this site: Available to all users who already has access to AFS Global.
Alternately, you may access AFS Directory through AFS Directory Link inside AFS Global
Once you are in, default screen is currently set to Offices, where you can have information for your or other offices
People and Creating New Person
These two images show that you can search for different persons, based on their
To create a new staff, click at Create New Person.
Fill in basic information to search in the existing database
Fill in necessary basic information for that user. Missing fields are highlighted by Red.
Click Save when done.
Once you populate your new staff with Group Membership, they will add automatically into the AFS Role section.
When you click at Save, you can now proceed to the second tab where it will show group membership of that person. If the person is supposed to be a group member of these four system defined group (all partners must consist of these groups), please click Add.
Groups and Creating and Modifying Existing Groups
Group Name can be virtually any names you want, in English alphabets. However, the email address will be combined from IOC Code and the Group Name to ensure that group are not duplicated between each countries.
There is a field called Group Owner which will advise who created and maintain the group list. this is used when you want to track the group membership.
To add Group Members, click at Add Group Member.
Search for persons names to add to group. If you need to add more than one person, you may select multiple persons and click OK.
In this example, you will notice that both persons are member of SendingTeam group that we just created.
How to updating office information and update emergency procedures.
Click to “Office” then choose Country office to update
Listing confidential home phones
Click to “Misc” then select view to “Confidential Home Phones Listing”
It shows all Country Confidential Home Phones List, If you want specific country please select form “Organization”
How to Export Data to Excel
Click “Export to Excel”
It shows to save Export file
Searching for People
Click “People” then input name or E-mail address and select specify data to search then click “Search”
It shows Person search result.
Searching for Group
Click “Group” then input group name and select specify data to search then click “Search”
It shows Group to search
Add and remove from Favorites
When you add a person to Favorites, that person will appear in the Favorites tab
To remove a person from Favorites, simply click at Remove Favorite and this will be removed from your list.
This will allow you to only look for frequent contacts instead of everyone in the world.
In AFS Directory, there are three levels of access rights.
Please add or grant access rights to other staffs so that there are backup persons.