This section of the site is full of handy tips and training information to help you get the most out of Google Apps.
Keep coming back to see the weekly tips that are added to this page.
Tips and Training
This web page shows how to edit mail forwarding
Sometimes, Google remembered incorrect email address in its Recent Contacts that you wanted to remove. Please follow steps shown below to remove them.
At Google mail interface, select the Mail (1) link and change to Contacts (2) view
Switch to Other Contacts (3) and select the items that you want to remove (4). Then, select More and Delete Contacts (5) as necessary.
Google recently announced again supports for Offline Email using Google Chrome.
In order to use this Offline capability, please download Google Chrome and follow this URL below to install it from their Chrome Web store (free of course)
You will be able to read your Google Mail offline while you're on the road.
If you were setting up mail clients to access your AFS Google Apps server and Google says your password is incorrect, please follow below steps to update your Google Apps password once again.
Due to the fact that your AFS Google Apps used the Single-Sign-On to authenticate with AFS Global as the main authentication process, in some cases, your password in AFS Global might not need complexity required by Google. Please update your AFS Global password by going to your account and enter your password and click save.
Your password should be at least 6 characters long in order for Google to accept it.
Google Mail Web Interface offers intuitive web mail experience. However, you may decide to download your email and read/reply them offline through your computer directly.
Please consult this Google web help page for instructions on how to setup your preferred clients to read AFS Google Apps mail.
Note: For all references to 'User Name', please use your email@example.com as your address.
Should Google still says that your password is incorrect, despite your 100% sure that it is, please follow this link to reset your password via AFS Global once again.
Tired of receiving spams in your AFS Google mailbox. Please follow instruction below to fight spam.
To remove spam from your inbox:
To remove spam forever:
The more spam you mark, the better our system will get at weeding out those annoying messages. If you or we mark a good message as spam, select the message and click Not Spam at the top of the message. If you marked it as spam, you can also immediately click Undo afterwards to recover the message.
Original message posted on Google
During these holiday seasons, you may want to send out e-cards to thousands of recipients via e-mail. Please help us save our Internet traffic and mailbox space by simply uploading those images to your organization website or Facebook (or even uploading video to Youtube), and then link it to your e-mail that you send out.
In this tutorial, you will find how to upload a photo as well as how to insert them into your e-mail via Google Apps.
1. Pick where to upload your photo. In this example, we are using a simple image from a Facebook, this should be fairly simple. Select any images you already uploaded to Facebook. You may want to make sure that the image is copyrights free to avoid misuse of any intellectual rights. Select the image you want to copy, right click and select Copy Image URL. This will copy into your clipboard.
2. Now, switch back to your Google Apps Mail interface. Select COMPOSE a new message. Then, select the Image icon as highlighted below.
3. Change the Web address (URL) as below. Paste the URL value from the above step. then click OK.
Once you click OK, the image will be inserted into the content of the email as image link. The actual image is not being sent in the email content, but only the pointer back to facebook website..
With Google Apps implementation, it is possible to download your Google Apps mail to your local computer and work offline. This Google help page will show you how to configure email clients as needed.
Should you need to read your email from a mail client, Mac Mail, Thunderbird or Outlook, please following Google documentation found at
Your username is firstname.lastname@example.org
and IMAP server is imap.gmail.com
SMTP server is smtp.gmail.com
If you need further assistance, please feel free to create an IT support ticket or contact your office IT Coordinator.
Google recently announced new features for Google Docs. Some of the cool features highlight here, just less than one-tenth of the entire posts here from official Google What's New page.
Connectors in drawings
Newly created lines can be connected to shapes and will stay connected when you move those shapes. Learn more.
Mobile editing in Google Docs
You can now edit text documents and create both text documents and spreadsheets on your mobile device. Learn more.
Optical character recognition (OCR)
You can now upload and convert PDF or image files to text. Learn more
Do you miss the IOC Code in your name so that others know where you're from? In Lotus Notes, this is possible through the additional 'Organization Unit' suffix under your name, say, Rolando Araya/CRC/AFSIP. This is not possible in Google without a little modification.
From Google Mail, top right you will see Settings. Click again at Accounts tab. Your default name should be your Firstname Lastname as per suggested. Click edit info next to your name. Now, add IOC code so that your name become
Firstname Lastname IOC
Next time, when you send email to another person, your name will become Firstname Lastname IOC.